Introduction. PAGEREF _Toc210798711 \h 2

Email Isn't Alone Anymore. PAGEREF _Toc210798712 \h 2

StratoVista - Your Weapon in the Junk Mail Wars. PAGEREF _Toc210798714 \h 3

The “Cloud” vs. the “Desktop” - Now You Don’t Have to Choose. PAGEREF _Toc210798713 \h 2

A Very Powerful Tool at a Very Low Cost PAGEREF _Toc210798715 \h 4

Some Basics About StratoVista. PAGEREF _Toc210798716 \h 5

 

Installation and Setup    (Show Me the Video). PAGEREF _Toc210798717 \h 7

Installation. PAGEREF _Toc210798718 \h 7

Importing Email Settings, Email and Contacts. PAGEREF _Toc210798719 \h 10

Setting Up Gmail and Google Services. PAGEREF _Toc210798720 \h 11

Setting Up New Email Accounts. PAGEREF _Toc210798721 \h 11

The Power of the Download Controller PAGEREF _Toc210798722 \h 14

 

Overview of Features    (Show Me the Video). PAGEREF _Toc210798723 \h 17

The Classic Mail Layout PAGEREF _Toc210798724 \h 17

Channel Timeline Layout PAGEREF _Toc210798725 \h 19

The Channel Calendar Layout PAGEREF _Toc210798726 \h 21

The Channel Day-Book Layout PAGEREF _Toc210798727 \h 22

 

Quick Start Guide. PAGEREF _Toc210798728 \h 24

Notation conventions used in this guide. PAGEREF _Toc210798729 \h 24

Classic Mail. PAGEREF _Toc210798729 \h 24

E-mail Symbols. PAGEREF _Toc210798729 \h 24

Preview Window - Browser Mode. PAGEREF _Toc210798729 \h 24

Browser - Full Screen Mode. PAGEREF _Toc210798729 \h 24

Preview Window - E-mail Mode. PAGEREF _Toc210798729 \h 24

Channel Tab - Timeline Mode. PAGEREF _Toc210798729 \h 24

Channel Tab - Calendar Mode. PAGEREF _Toc210798729 \h 24

Channel Tab - Day Book Mode. PAGEREF _Toc210798729 \h 24

 

Using “Classic Email”    (Show Me the Video). PAGEREF _Toc210798730 \h 30

    Open an Email in the Preview Window

    Open an Email in a Separate Floating Window

    Email Searching

    Email Send/Receive

    Using the Send/Receive Status Window

    Selecting a Channel

    Selecting a User Assigned Channel Homepage

    Assigning a Channel Homepage

    Create Email Topics and Event

 

Using the Browser    (Show Me the Video) PAGEREF _Toc210798731 \h 32

    Browser Navigation

    Browser Window Controls

    Create Website Event

    RSS Auto-detect and Subscribe

    Google Web Search

    Open Page in External Browser

    Using Quick Links

 

More on Creating and Editing “Events”    (Show Me the Video). PAGEREF _Toc210798732 \h 33

    Email Events

    Website Events

    Document and File Events

    Appointment and Note Events

    RSS Events

    Moving, Copying and Deleting Events

 

More on Creating and Editing “Topics”    (Show Me the Video)

    Creating a Topic Using an Email

    Creating a Topic Using a Webpage

    Creating a Topic Using a Contact

    Creating a Topic Manually

    Assigning a Homepage to Topic

    Editing Topics

    Copying Topics Between Channels

 

More on Creating and Editing “Channels”    (Show Me the Video). PAGEREF _Toc210798734 \h 37

    Creating a Channel Using an Email

    Creating a Channel Using a Webpage

    Creating a Channel Manually

    Add a Channel Homepage

    Editing Channels

    Moving Copying and Deleting Channels

    Create a New Channel Dialog

 

The “Compass”, a Special Type of Channel    (Show Me the Video) PAGEREF _Toc210798735 \h 38

 

Creating and Editing “Stations”    (Show Me the Video). PAGEREF _Toc210798736 \h 39   

    Switching Between Stations

    Creating a New Station

    Editing a Station

 

Creating and Editing Contacts    (Show Me the Video). PAGEREF _Toc210798737 \h 40

    Create Contacts (and Topics) Using Emails

    Importing Contacts From Other Applications

    Creating Contacts Manually

    Creating a Topic Using a Contact

    Editing Contacts

    Importing and Exporting Contacts to Google Gmail

 

Managing RSS Feeds    (Show Me the Video)

    What is an RSS Feed

    What do I Need to do to Receive and Read an RSS Feed

    StratoVista’s RSS Tools

 

Search Tools    (Show Me the Video). PAGEREF _Toc210798739 \h 42

    Quick-Search

    Multi-Search

    Multi-Search Drag and Drop

    Google Search

 

Publishing    (Show Me the Video). PAGEREF _Toc210798740 \h 45

Understanding the Publishing Feature. PAGEREF _Toc210798741 \h 45

What are Google Services?. PAGEREF _Toc210798742 \h 46

Getting Started With Publishing Using the Events Summary Floating Tabs. PAGEREF _Toc210798743 \h 47

Publishing to Google Services. PAGEREF _Toc210798744 \h 48

    Gmail

    Google Calendar

    Google Docs

    Picasa

    Blogger

    What's a Mashup and How do I Make One

   

Provider Appendix. PAGEREF _Toc210798745 \h 52

 

Introduction

 

StratoVista is a new type of software platform that is designed to help you organize, manage and securely share your information with coworkers, friends, and family members, no matter where they are located. It’s a powerful collaborative tool capable of managing virtually any type of data – emails, notes, application files, appointments, contacts, Web pages, RSS feeds and more - easily and logically using a common "data canvasses" we call Topics. One of the biggest benefits of doing this is the ability to easily find what you’re looking for when you want it. After all, you can’t use, or share, your information until you find it first. And when you do, StratoVista makes collaborating with your friends and colleagues possible with just a few simple clicks of your mouse.

 

 

Email Isn't Alone Anymore!

 

There has been a dizzying pace of innovations on the Internet with new sites, services and social networking over the past ten years. But for the vast majority of people, email remains the single most important means of Internet communication and collaboration. It will probably remain so for the foreseeable future. Why? Because it's simple, it's familiar and it works. There are problems with email, of course. The first problem with email it that there's way too much it, and most of it is junk. The other problem with email is that it's alone, which is to say that it exists on an island - in separate world, removed from your other data. We wondered why. Why can't you blend all of your information - emails, contacts, appointments, websites, files - in a single place, or on a single "data canvas"?  We figured there had to be a better way, so we created StratoVista.

 

 

StratoVista - Your Weapon in the Junk Mail Wars

 

For most people the biggest internet information challenge is managing their email. While email has been, and continues to be, one of the most important means of communicating and collaborating, it has also become a primary target of the unscrupulous, malicious and, if you’ve seen some of the worst stuff, the apparently insane. If you’re like most people, you’re constantly struggling with an ever-increasing tide of junk mail. StratoVista was built from the ground up with this problem in mind. Multiple layers of tools enable you to eliminate spam and get your inbox under control. As you will see later in this tutorial StratoVista provides uniquely power features to help you manage your email along with the rest of your information.

 

 

Junk, spam, phish and malware emails represent an ever-growing problem. It has gotten to the point where, despite spending billions trying to combat it, businesses and service providers are barely able to stay ahead of this menace. The reason is simple. Each time someone develops a new and better filters to stop the spam; the spammers come up with a new way to defeat them. They can do this because email filters have one great weakness - they rely on various systems to differentiate between good mail and bad mail, which is to say "email you always want” verses "email you never want”. The first problem with this is there is a third category of email that we can refer to as "email you sometimes want”. Suppose you receive a promotional email offering discounts on travel or electronic products, or whatever. Today, you’re not interested in buying anything, so those emails are just “junk” filling up your inbox. But if you block them, or filter them, what happens when you actually are shopping for these deals? The truth is that sometimes “junk mail” is not always junk. Then there is another problem with the other type of emails, the ones you never want. Spam, phish and malicious emails get through the filters by using different schemes. These schemes trick the filters into believing that they are good emails. You can tighten your filtering methods, but they still get through and, even worse, you risk filtering out important emails that you actually want.

 

There is only one certain way around this problem and that is what is generally referred to as an opt-in system. In this system you decide which emails are the ones you want and which are the most important to see now, and which can wait until later - or which can be discarded entirely.

 

StratoVista’s was designed from top to bottom with this in mind and we provide several tools to make this a very simple and easy thing to achieve. The tools we provide are “layered” throughout StratoVista and include:

 

1)     Our Email Download Controller feature lets you downloads only those emails that meet certain criteria that you define and then it leaves the rest of your emails on the server (just in case you want them later), or will delete them from the server if you prefer.

2)     The Topic Creation Feature, which lets you create special “data containers” that automatically collect emails from a specific sender and/or with a specific subject, and places them in one easy place for you to find them. As you will see later, this is only the beginning of what you can do with the Topic Creation Feature. Topics are a central component of StratoVista and are the key to creating a single place to find everything about a person, place, thing or idea – their emails, contact information, websites, documents, appointments, RSS Feeds and more.

3)     The Compass, which takes the highest priority information, as you define it, and put’s it all on a single screen.

 

Another way to understand some of the advantages that these powerful tools provides, for those of you with a more technical bent, is that while StratoVista uses the oldest,  simplest and most common email standard, known as POP3, it delivers all of the advantages (and more) of IMAP. Conventional  POP3 email clients download everything, IMAP clients leave everything on the server - StratoVista, on the other hand, downloads the important stuff and leaves everything else on the server. And like IMAP, StratoVista let's you organize your emails (along with other data types that IMAP can't) into personalized datasets. Plus StratoVista gives you access to your information whether you’re online or offline, or from any computer, or mobile device equipped with a browser. StratoVista makes it easier for you to prioritize and control your information life, wherever you are.

 

 

 

The “Cloud” vs. the “Desktop”- Now You Don’t Have to Choose

 

Keeping your most vital information "in the cloud" - or on the Internet, provides many important benefits such as centralized data backup and data access. For example, when you’re on the road or in another workplace, you may want access to information that’s on your personal computer back home. Using StratoVista, you can access your data from any PC, PDA or cell phone equipped with a browser and an Internet connection.

 

On the other hand, sometimes you don't have an Internet connection, or the connection is poor - or to get connected the provider (such as a hotel) will charge you a fortune for an Internet connection. So keeping all of your vital information in the cloud can present risk and significant additional expense.

But with StratoVista you can access your information from a Web browser when the Internet is available or, when it's not available, you can access your information using your local StratoVista database. The StratoVista database keeps a copy of your information on your laptop (including emails and Web pages) so you can access them anytime and anywhere, without a connection.

 

One of the fastest growing trends on the Web are social Websites designed to allow you to share your information with others. This data sharing can take many forms, from simply sharing your photos with your family and friends, or sharing your travel calendar with your coworkers, to sharing your work documents with your clients. But you can spend a lot of time loading and updating your content on the many different sites available. And when you want to move your data to another site, it's a lot of work - assuming the site lets you do it at all. But with StratoVista you can keep one set of organized data on your PC and point it to many different sites. When you update the data at a single point - in StratoVista - all of the sites that StratoVista is publishing to have their data updated simultaneously.

 

So, with StratoVista you can keep your data on both the desktop and in the “cloud”, and have the best of both worlds.

 

 

A very powerful tool at a very low cost

 

StratoVista provides all of these functions in one powerful but easy to use platform. And the installation and maintenance of StratoVista is very inexpensive when compared to other collaboration environments such as using Microsoft Outlook with a Microsoft Exchange Server installation, or using IBM’s Lotus Notes and the Domino Server. StratoVista functions as Outlook or Lotus Notes does, as the “Client” desktop application (except with more functions and features then Outlook or Lotus Notes) and utilizes Google’s Services as a free server, which replaces the need to install and maintain Microsoft Exchange Server or IBM’s Domino. This StratoVista/Google architecture permits you to setup a workgroup of one, or one hundred seats, easily and very inexpensively, and maintain this infrastructure at a very low cost per user.

 

Let’s look at an example that illustrates the relative costs of a StratoVista/Google solution verses a Microsoft/Exchange Server solution. Setting up the Microsoft solution involves a complex and variable pricing model that includes a variety of costs (hardware, software, installation and maintenance) resulting in an average recurring monthly cost per seat of approximately $30 or $360 dollars per seat per year (using a three year cost structure). For example, an in-house Microsoft Outlook/Exchange installation for 100 seats, over three years, would include the following costs –

 

1) Server/setup - $12,500

2) Microsoft licensing - $10,400

3) Back-up hardware/software - $2,000

4) Admin - $150,000

 

This would result in a total 3-year cost of $174,900 or approximately $49.00/seat/month.

 

Assuming a one-time, license purchase price for StratoVista of $50 per seat, the three year monthly cost is $1.40 seat/month. Google’s Standard Edition service is free and provides all of the necessary server- side services and over 7 GB (and growing) per seat of storage. The Google Premier Edition provides the same services, other premium services, and 25 GB per seat of storage. It costs $4.17/month. So using a solution that includes StratoVista, coupled with Google Services, provides superior functionality and at a cost/seat/month (between $1.40 and $5.57). In other words StratoVista is a better solution that is between 88% and 97% less expensive then an Outlook/Exchange solution. Furthermore, this comparison does not include the value of the StratoVista/Google solution’s nearly instant and limitless scalability and, also, the fact that StratoVista is not just limited to the server functionality provided by the Google family of services. StratoVista will continue to build value by including integration with the growing number of sites participating in the Open API Project.

 

 

Some basics about StratoVista

 

Before we dive into the details of how to use StratoVista, it’s helpful to first understand some basic concepts . The central idea behind StratoVista is to organize information the way your brain does, which is to say, to organize information based upon two main parameters; 1) information type - for example people, places, things and ideas and 2) a point in time. Both of these ideas are central to the way your information is organized in your brain and in StratoVista.

 

Let’s look at this concept a little closer. Let’s take a person named “John Doe”. There are many different types of information associated with John Doe; emails, Web pages, contact information, appointments etc. StratoVista allows you to easily organize all of this information about John Doe in one place, and more then that, the information is organized based upon a timeline which is defined by when that information became available and/or when it will be important to you in the future.

StratoVista let’s you create a “data container”, what we call a “Topic”, and then organize all of John Doe’s information into it on a timeline using a Gantt chart, calendar or daybook format.

 

 

Creating a Topic and populating it with data is simple, fast and easy. For example, let’s say John Doe sent you an email. All you need to do to create a Topic for John Doe is to drag and drop any one of his emails onto one of the many preconfigured Channel Tabs and the Topic will automatically be created for you. Then the Topic will be automatically populated with John Doe’s contact information, all of the emails he has sent you in the past, and all of the emails he will send you in the future – will be placed on the Topic time-line. If you want to add John Doe’s Web site, no problem, simply drag and drop the web pages from his site to the timeline as well. Or you can assign the Topic homepage to his site. In fact any information type can be handled in the same way. Drag and drop a document file, like a Word file you prepared for him, or add an RSS feed. And when you need to make an appointment to meet with John Doe, have it appear at the time of the appointment on the same Topic time-line. The result is that everything you need to know about John Doe is in one place and you can access this information for the past week, month and year, instantly with a few clicks of your mouse button. These Topics can be defined as anything – a person (like John Doe) or a thing (like a project) a place (a travel destination), or an idea (something you’re just fiddling with). You can also add John Does information (or just part of it) to multiple Topics, which will all be updated and synchronized automatically. For example, let's say John Doe is a colleague and you're working on a project together. He can appear in a Topic called "John Doe", which is entirely dedicated to him, so all of his information would appear here. And then you can create a new Topic dedicated to the project you're working on together. You can redirect some of his emails (based on the subject or keywords) to this other Topic we'll called "Work Project" and merge it with the emails of the same subject from other project team members. And, if you're golf partners, you can setup a third Topic called "Golf Schedule" and merge emails and other information pertaining to that activity from all of your golfing buddies.  

And this is just the beginning of how you can organize and manage your information because StratoVista provides a number of powerful ways to organize it just the way you want it. For example you can “layer” information in hierarchies, which is to say, you can put groups of Topics together into what we call a Channel and then organize Channels into Stations. For example, you can have a Station called “Home” and under it a Channel called “Friends” and under it a Topic called “John”. The screen-shot below shows how this would appear in StratoVista.

 

 

Here’s another example. Let’s suppose that you want to track your investments. You own stock in several companies, some commodities like gold and silver and you own real estate. The figure below shows how you can easily setup StratoVista to tap into the vast amounts of free information available on the Internet and arrange it all as if you were subscribing to an information service. First we setup a new Station called “Investments” and under it we made three Channels: “Stocks”, “NYMEX Commodities”, and “Real Estate”. The figure below shows the Topics that we setup under the Stocks Channel; “GE”, “Microsoft” and “GM”. We then set the URL for each of the Topics to point to the Google Finance page for each of the companies. To get the latest stock information for the company, click on the Topic icon and the Google Finance page appears in the Preview Window at the bottom of the screen.

 

We also subscribed to several RSS feeds that provides the latest press releases, news and blogs for each of the companies and their products. After we subscribe to an RSS feed, it appears in our email inbox, just like any other email. We can then drag and drop it to the appropriate Channel and place it in the appropriate Topic so that all of the feeds appear on the time-line for each of the companies listed.

 

 

So, StratoVista provides you with the tools to organize any type of information – from friends, family, or investments, as shown above – to managing information about patients, clients, students - or projects, marketing campaigns, or sales data. It’s all about your needs and how you want your data to be organized. 

 

It’s also important to keep in mind that one of the key goals in StratoVista is to not only let you organize your information, but to let you do so easily and quickly. You can set up dozens of Topics like the ones illustrated above in a few minutes using simple drag and drop functions which automate the entire process. So let’s get started with the rest of this tutorial to show you how this is done. We suggest you start with the “Overview of Features” and the “Quick-Start” sections which provide a quick overview of StratoVista’s main features. Use the links in both of these sections, and throughout this entire tutorial, to take you to more detailed explanations of each feature. Click on the “Show Me the Video” button to load a short video tutorial for each corresponding feature.

 

 

Installation and Setup

(Show Me the Video)

 

Installation

 

If you're upgrading to StratoVista from Noah, or from an earlier version of StratoVista, it is not necessary to uninstall the older application. StratoVista will automatically import and upgrade your old database, during the installation process, so that it works with the latest version of StratoVista (Note - this upgrade process occurs during the first startup of StratoVista so you may notice a delay the first time you open StratoVista). We strongly suggest that you backup your old database before beginning this installation process. To backup an earlier version of StratoVista, use the "Backup database" tool in the "Tools" pull-down menu. To backup the Noah database, copy and paste the folder called "Noah" from C:\Documents and Settings\"Account Name"\Local Settings\Application Data\Gen-9 to the backup location of your choice.

 

 

***Important Note to Vista Users***

 

If you're installing StratoVista on a Windows Vista system there are some things you need to know. First, we recommend that you use XP rather than Vista, if you can. Vista has gain notoriety as one of the most troubled operating systems ever released. One of the more notorious is Microsoft's security scheme called Data Execution Prevention (DEP). Prior to Vista SP1 and Internet Explorer 8, DEP was turned OFF as a default setting - in other words you had to turn it on before it did anything. With SP1 and IE8, however, it is turned ON as a default.

 

So if you recently upgraded (or were automatically upgraded by Window's auto-update feature), and are experience problems with some of StratoVista's functions (such as when opening a separate browser and getting a message "Internet Explorer Stop Working" - or you're having problems with "drag and drop" or other functions) it's probably DEP. DEP is theoretically designed to prevent malicious applications from doing harm to your computer but it seems to do a great job at interfering with legitimate applications that you've installed and want to run. DEP, if turned on, makes you go through a special approval procedure to allow operation of applications that make use of certain functions (such as opening browser windows, drag and drop etc.). Essentially you have to get DEP permission for the application to run properly. That's right, after confirming that you want to install the application, and confirming that you want to make the application your default email application, and confirming that you want to run the application when you start it, Microsoft has seen fit to ask you, a fourth time, if you want the application to actually run the way it's supposed to. To do so you need to modify or turn off the DEP "feature". To learn more about DEP and how to deal with it we refer you to the following website:

 

http://www.realtime-vista.com/administration/2007/04/disabling_data_execution_preve.htm

 

Or you can search for more information on DEP in Microsoft Help.

 

 

 

To begin the installation open the StratoVista executable file that you were sent following your purchase. When loading is complete you will see this window. Click "Next".

 

 

 

Left- click “Install” to accept the default Destination Folder (recommended).

 

 

 

 

The Setup Wizard will then proceed with the installation.

 

 

 

When the installation is complete you will see this window. Left-click “Yes” to run StratoVista.

 

 

 

To make StratoVista your default e-mail client click yes.

 

 

 

You will then see the StratoVista load screen.

 

 

 

Registration is optional but we recommend that you register in order to receive notification of updates and technical support.

 

 

 

 

 

The next step will take you to the Setup Wizard. Left-click “Next” to proceed.

 

 

 

Importing Email Settings, Email and Contacts

 

The first step in the Setup is to import email accounts, emails and contacts from your other email clients if you have one installed. StratoVista can import data from Thunderbird or Outlook. If StratoVista finds either Thunderbird or Outlook installed on your computer you will see a list of accounts as shown in the image below. Select one or more accounts for importation by checking the boxes then left-click “Next”.  

 

 

 

The next window will allow you to select emails and contacts to import and will look like this. Again, select the accounts that you wish to import and left-click “Next”.

 

 

 

 

 

Setting Up Gmail and Google Services

 

You will need a Google account if you wish to use StratoVista to publish content to Google Web Services such as Google Calendar, Google Docs , Picasa,Blogger and others. All of these Google products are free of charge! If you have a Google account already you can skip this step. If not, we recommend that you register for one by completing the Google Account Sign up page shown below. When you complete the sign up page click next. When you do, StratoVista will automatically setup your Gmail email account and your Google Web Services account in StratoVista. You will use the same username and password for all of these accounts. Your free Google Gmail account comes with over 7GB of online storage. Before you can use your new Gmail account you will need to Enable POP in the Gmail Settings page. Each of the Google Web Services comes with different settings and dedicated amounts of online storage (beyond the 7GB for Gmail). You will find out more information about of this and other features of each of the Google Web Services below in the Publishing section of this user manual and on each of the respective websites.

 

 

 

Setting Up New Email Accounts

 

The next step in the in the setup is to add your email account information. If you used the Setup Wizard to import your account settings from Thunderbird or Outlook you will already have these accounts installed. If you didn’t import your accounts, or if you have other, additional, accounts that you want to add to StratoVista, select Manage Accounts from the Tools pull-down menu.

 

 

 

Select “Create a new account” and left-click “Next”.

 

 

 

Select the type of account that you want to setup. If you have a Gmail, Lycos, Yahoo or one of the other major online email provider accounts shown in the list, use one of the Quick-Set options to setup you email account in StratoVista. Quick-Set is an easy to use feature that allows you to setup an account in StratoVista by simply entering your email address and password.

 

Please note that most online email providers, in addition to providing online access to your email, allow you to download your email using an email client like StratoVista (or Outlook and Thunderbird). Google’s Gmail, for example, permits you to do so without restrictions. But other providers may require you to upgrade your free online email account to a fee-based product before they permit you download your email. Yahoo, for example, requires users to upgrade to a premium account before they allow downloading. They charge a small annual fee for their premium service (because they generate less online ad revenues if you download and read your email offline - in case you were wondering). In either case you will be able to setup your account in StratoVista but, if your provider requires an upgrade, you will receive a server error message when you try a Send/Receive operation until you upgraded your free account to a premium one. Just so you know, we have no relationship with any of these account providers, so please make any inquiries about this matter or upgrade requests directly to your provider.

 

For the following example we’ll assume that your provider is not in the Quick-Set list. So, we’ll show you how to complete a POP3/SMTP email account setup, which are more complex then a Quick-Set setup. First select the POP3/SMTP Email Account option and left-click on “Next”.

 

 

 

Fill in a name for the account (this name will only be used to identify the account in StratoVista), your name (optional), email address, organization (optional), and reply email, and then left-click “Next”.

 

 

 

Now here’s where things may get a little bit more complicated. Before you complete this next step you need to know your provider’s POP3 server information. Usually this can be found on your provider’s website. Another option is to check in our Provider Appendix which lists most provider server settings. So, for example, let’s say that your provider is “Optonline Internet Service”. Go to the Provider Appendix and find this provider on the list. The server for Optonline Internet Service is given as “mail.optonline.net”. Use this to fill in the POP3 Server field as shown below. Then enter your account user name (usually this is the same as your email address, or the first part of it prior to the symbol “@” – so, for example “jsmith@optonline.net” would have a User Name of “jsmith”, but depending on the provider the user name may, alternatively be the entire email address - “jsmith@optonline.net”) . If you want StratoVista to remember your password, left-click on the “Remember the password” button and enter your password in the field above it. Then left-click “Next”.

 

 

 

Fill in the SMTP Server field with your provider’s SMTP server information. In most cases this is the same as the POP3 server. If you don’t know the SMTP server identity, check with your provider or go to the Provider Appendix to find this information. In some cases you will need more information about your SMTP server. For example, in some cases your SMTP server will require authentication. You will need to obtain that information from your provider and fill in the fields shown below after checking the box labeled “My outgoing server requires authentication”. When your done left-click “Next”.

 

 

 

StratoVista auto-fills the Server Port settings and in most cases there is no need to make any changes to the advanced server settings fields. Again, you will need to confirm this with your provider if this is not the case. Left-click “Next”.

 

 

 

The Power of the Email Download Controller

This next feature helps you to control which emails are downloaded from the email server and which are excluded from download. This is one of StratoVista’s unique and very powerful feature called the Email Download Controller. It lets you download only the important emails, the ones you want stored locally in your StratoVista database, and it leaves the rest of them on the server. It’s one of your main weapons in the war on junk mail.

 

 

The default setting for this feature is off, which means that if you begin a Send/Receive operation all of the emails on the server will be downloaded - just as you would normally expect to see with any ordinary email client. But if you check the first option - “Older than” – you will download only the most recent emails (based on their sent dates). The default setting is one month. So, in this case, you will only download the most recent one month of emails from the server. The rest will be ignore when subsequent downloads take place. You can, of course, expand or contract this period from months or years - to a single day, it’s your choice. You can also start with a longer period and then, at a later time, narrow the period, or visa versa. The second option – “Larger than” - lets you limit the size of emails downloaded, leaving the larger emails on the server. Again, you can set the size limit when you activate this feature. Finally there is the – “Maximum messages to download” – which downloads the most recent messages up to the maximum number that you enter. You may choose to use more than one of these parameters in combination by using the - “any/all criteria above” – settings. Most users will probably only need to use the first ("Older than") option to obtain a satisfactory result, and we recommend that you use this option first before trying to combine multiple download options.

 

These download settings are integrated with other unique features in StratoVista to give you complete control over what appears in your StratoVista Inbox. For example, the next feature shown in this same window, is called “Automatically purge old messages”. As the name implies, it allows you to automatically purge emails from your Inbox based on their sent date. This purge feature compliments the download filters described above. The first prevents unwanted emails from being downloaded in the first place, and the second removes unwanted emails after they are downloaded.

 

Let’s look at how these two features work together. Let’s say that the current day is January 31st 2009 and you’ve just installed StratoVista. You have thousands of emails on your server that data back to December 1st 2007, but you don’t want them all. So, you set the Email Server Manager to filter out all emails “older then 1 month”. When you hit Send/Receive for the first time StratoVista will analyze all of the emails on the server selecting only those that are one month or less in age. By the way, because there are a lot of emails on the server (over a years worth in this case ), this will take a little time, but you will only see this delay the first time you do a Send/Receive. Thereafter the Send/Receive times will be very fast (depending, of course, on the speed of your Internet connection and the number of different email accounts you have setup in StratoVista).

 

When this process is completed you will have downloaded only those emails that were on the server with sent dates between January 1st, 2009 and January 31st, 2009. None of the other emails will have been downloaded and so will not appear in your inbox. Now, here’s where the purge feature comes in. If you didn’t activate the purge filter, the number of emails in your Inbox will grow with each additional day’s worth of emails being downloaded. So after the first day the number of emails in your Inbox will grow incrementally by one day. After one week you will have one month plus one week, and after a month passes you will have two months of emails, and so on.

 

But suppose you want to have the only the latest one month of emails in your Inbox at all times – forever. Well, if you activate the “Purge” feature, that’s exactly what will happen. After

each day StratoVista will delete a days worth of the oldest emails from your Inbox as it adds the new day of emails. So, after a day, a week, a month or a year, you will never have anymore than one month of emails in your Inbox.  To activate the Purge feature click on the box that say “Automatically purge old messages” (see “E-mail Receive Settings image above).  To change time and frequency of Purge, left-click on the “Settings” button and make adjustments to the “Automatic purge settings” (see “Automatic purge settings” image below)

 

 

But there's more! As we discussed in the Introduction Chapter, one of the central features of StratoVista is the creation of “information buckets” called “Topics”. To create a Topic with an email you simply drag and drop it onto a Channel Tab, and you’re done. When you do this you’re telling StratoVista that the person, let’s say “John Doe”, that sent you that email is important. As a result StratoVista will exclude that sender from both the Purge and the download filters. The result is that, after you create a Topic for John Doe, any emails from him on the server (all the way back to December 1st 2007 in our example) and all the emails you get from him in the future will appear in your Inbox. By creating Topics for all of the important people in your life, your Inbox will contain only emails that are important to you, all of the rest of the stuff will be left on the server (where you can still get it later if you decide that some of it is important after all and you create a Topic for it).

 

One of the other cool features about the Purge feature is that, before an email is purged, it is marked for deletion with a strike-through as shown below. The strike-through notifies you that this email will be purged on the next purge cycle (based upon the schedule you set). In the mean time, emails with a strike-through are fully functional. Let’s suppose you receive an email from a new friend or customer and you want to prevent those emails from being deleted, even after they have been marked with a strike-through. Simply drag and drop the email to a Channel and create a Topic for them. When you do, the strike-through for all of the emails from that sender will disappear and the email will not be purged from your Inbox (or any other folder) ever again. And all of the emails from that sender that were left on the server (because of the settings on the download filter) will be downloaded the next time you hit the Send/Receive button.

 

 

 

So now that you’re finished with the Account Setup, left-click “Next” to exit . Now go to the Send/Receive icon and left-click on the down-arrow to see the accounts that you setup. The pull-down allows you to select to do a send/receive on a single or on all accounts at once by left-clicking on one of the options - or by simply clicking on the Send/Receive icon, which will perform the operation on all accounts.   


 

 

 

Overview of Features

(Show Me the Video)

 

 

The Classic Mail Layout

 

The “Classic Email” layout is the first of four screen layout types in StratoVista. The image below shows the “Classic Mail” layout, which consists of five sub-areas; Folders, Preview Window, Email List, Channel Tabs and Tool Bar.

 

As the name implies, the “Classic Mail” layout should be familiar to anyone who has used a conventional email application before. When you open StratoVista this is the first screen you will see. If you’re in one of the other layouts and want to return to the Classic Mail layout simply click on the “Classic Mail” Channel tab on the left side of the screen as shown below.

 

 

 

The following is a brief description of each of the five sub-areas in the Classic Mail layout:

 

1) Folders – here you will find a familiar list of folders such as Inbox, Outbox, Sent etc. At the bottom of this window you will see other items including RSS Feeds folder (which provides a list of RSS Feeds that you’ve subscribed to), and the Search Filters section which we’ll discuss in more detail later in this manual.

 

2) Preview Window – the preview window serves two functions. Similar to a conventional email system, the preview window will display the contents of any email that you left-click on in the Email List. It also functions as a full-featured browser. You can access the browser screen with a single left-click on the Homepage icon.

 

3) Email List – the email list has a number of important and powerful functions beyond simply displaying a list of email from one of your folders - including methods of sorting and organizing your Inbox messages. For example, if you drag and drop an email from the list to one of the Channel Tabs, StratoVista will automatically create a Topic and place every email received from that sender (and/or with the same specified subject) as an Event on the Timeline (based on the email sent date). It will also create a contact. A number of other options for managing emails are also available such as automatically moving the email to a sub-folder or assigning it a color. The Email List will also display symbols next to each email indicating what, if any, actions have been performed, such as reply, forward, Event creation etc.  For more detail about creating Events and Topics go here.

 

4) Channel Tabs – each Channel tab represents a “folder” of "sub-folders" called Topics into which you can organize your emails, websites, contacts schedules, etc. on a timeline (or Gantt chart). We’ve provided you with dozens of these preconfigured Channels (such as Family, Friends, Employees, Customers, Travel, Shopping etc.) which can be added or removed from your screen whenever you like. Or, if you prefer, you can make your own custom Channels with a few clicks and add your own titles, photos and icons. Each Channel can have an unlimited number of Topics. And each Topic can be populated with “Events” along the Timeline. We will discuss Channels, Topics, Events and the “Timeline” in more detail in the following sections.

 

Another thing to consider is that Channels are arranged in groups called Stations. For example, the Station that you see when you first open StratoVista is the default Station. You may choose from a variety of different preconfigured Stations (such as Work, Home, People, School etc.) or create new Stations of your own and copy and move Channels between Stations. Each Channel may appear in one or more Stations at the same time. For more information go here.

 

5) Tool Bar – the tool bar provides easy access to most commonly used commands. Each of these commands, as well as others, are also found in the conventional pull-down menus at the top of the screen. We will be discussing each command in detail throughout this manual. For a summary description of each command go here.

 

6) Navigation – all of the sub-windows in the layout are equipped with scroll bars to move the contents up and down or left and right as appropriate. There are also controls that increase or decrease the size of the Preview Window from full-page, half-page and closed. For a description of Preview Window Controls go here. For a description of other navigations tools go here

 

 

Channel “Timeline” Layout

The second type of layout is the Channel Timeline shown below. The Timeline is one of the central features of StratoVista. The Timeline is essentially a Gantt chart that allows you to easily organize all of your information – emails, websites, documents, contacts, schedules and more in one space by using drag and drop. It then lets you quickly find that information with a few mouse clicks, even if it’s weeks, months or years later. The Timeline, as you will see later, has many power features including the ability to automatically organize your data without touching a keyboard or a mouse.

 

 

 

The following is a brief description of each of the five sub-areas in the Timeline layout. For more details about each feature see the diagram above or click on the links below:

 

1) Floating Events Tabs – the Floating Event Tabs feature provides a list summarizing all of the Events on a particular Topic or Channel (depending on which is selected) broken out for each specific event type. For example, you can see a summary of all of the Email Events in the “Travel” Channel by clicking on the "Email excerpts Event Tab". The Event Tabs also provide you with publishing tools that enable you to publish these specific Events to a Google Service such as Google Calendar. For more detail about these features go to Floating Event Tabs and Event Publishing. 

 

2) Preview Window – the preview window serves two functions. Similar to a conventional email system, the preview window will display the contents of any email that you click on in the Email List. It also functions as a browser.

 

3) Timeline – as we previously described, the Timeline is a central feature of StratoVista. It’s on the Timeline where you can organize all of your data types, email, websites, appointments, documents, RSS feeds contacts and more. Consider the Timeline as your “personal data canvas”. Drag and drop your stuff anywhere. Moving or making copies of these items is equally simple with a drag and a drop. For more details about the Timeline go here.

 

4) Channel Tabs – each Channel tab represents a “folder” of "sub-folders" called Topics into which you can organize your emails, websites, contacts schedules, etc. on a timeline (or Gantt chart). We’ve provided you with dozens of these preconfigured Channels (such as Family, Friends, Employees, Customers, Travel, Shopping etc.) which can be added or removed from your screen whenever you like. Or, if you prefer, you can make your own custom Channels with a few clicks and add your own titles, photos and icons. Each Channel can have an unlimited number of Topics. And each Topic can be populated with “Events” along the Timeline. We will discuss Channels, Topics, Events and the “Timeline” in more detail in the following sections.

 

Another thing to consider is that Channels are arranged in groups called Stations. For example, the Station that you see when you first open StratoVista is the default Station. You may choose from a variety of different preconfigured Stations (such as Work, Home, People, School etc.) or create new Stations of your own and copy and move Channels between Stations. Each Channel may appear in one or more Stations at the same time. For more information go here.

 

5) Tool Bar – the tool bar provides easy access to most commonly used commands. Each of these commands, as well as others, are also found in the conventional pull-down menus at the top of the screen. We will be discussing each command in detail throughout this manual. For a summary description of each command go here.

 

6) Navigation - all of the sub-windows in the layout are equipped with scroll bars to move the contents up and down or left and right as appropriate. There are also controls that increase or decrease the size of the Preview Window from full-page, half-page and closed (see Preview Window – Browser Mode, Window Controls). 

 

 

 

The Channel Calendar Layout

The third layout, the Channel Calendar, is shown below. It and the Timeline have nearly identical features. The major difference is the presentation in the Timeline is that of a Gantt chart, and in the Calendar the data is laid out in a conventional calendar format. You can instantly switch between the two views by pressing either the Timeline icon or the Calendar icon in the Channels tool bar (see Tool Bars). For more information about the different sub-areas and their functions, refer to the description found above in the Timeline Layout  .

 

 

 

The Channel Day-Book Layout

The fourth and last layout, the Channel Day Book, is a variation on the Calendar. To activate the Day Book layout click the Day Book icon on the Channel tool bar. Again, it contains essentially the same features as the Timeline and Calendar layouts, but it presents the data in the form of a journal daybook.  And, again, you can instantly toggle between the Day Book, Calendar and Timeline views by using the icons on the Channel tool bar. For more information about the different sub-areas and their functions, refer to the description found above in the Timeline layout.

 

 


 

Quick Start Guide

 

 

Notation conventions used in this guide

This guide provides a summary of the most commonly used functions, features, and commands in StratoVista. Use this guide as a handy reference. For more detailed information each of the features shown here click on the links.

 

Most of StratoVista’s functions are activated by mouse clicks, and drag and drop functions. This guide uses the following notation conventions:

 

1)     LC1 – single left mouse button click

2)     RC1 – single right mouse button click

3)     LC2 – double left mouse button click

4)     RC2 – double right mouse button click

5)     LCDD – single left mouse button click and hold, then drag and drop (release) mouse button over target.

6)     RCDD - single right mouse button click and hold, then drag and drop (release) mouse button over target.

 

 

 

 

 

 

 

For more detailed information about using Classic Mail go here.

 

 

 

 

 

 

For more information about using the browser go here.

 

 

 

 

 

 

 

 For more information about creating and editing Channels go here.

 

 

 

 

 

Using “Classic Mail”

(Show Me the Video)

 

As the name implies “Classic Email” provides a look and feel that’s familiar to anyone who has used a standard email client.  The following is a list of the features or commands found in Classic Mail (Please refer to Quick Start Guide – “Classic Mail” for diagram ):

 

1)     Open an Email in the Preview Window – single left-click on any email in the email list to open the email body in the Preview Window.

2)     Open an Email in a Separate Floating Window – double left-click on any email in the email list to open it in a separate window.

3)     Email Searching – there are two email searching options. The first is the "Quick-Search". Simply fill in any text string in the Quick Search field and hit the Enter Key. To perform a more refined search left-click-drag and drop any email to the Email Search Filters icon and fill in the Search Dialog fields (see Inset Fig 2).. Select search parameters and left-click “Find” (see “Search Tools” for more details).

4)     Email Send/Receive – single-left-click on the Send/Receive icon found on the Actions Tool Bar. All email accounts configured in the Account Manager will send and receive emails concurrently. You also have the option of performing a send/receive operation on a single account by using the pull-down to the right of the icon and selecting the specific account. When this is done the send/receive operation will be performed only on the selected account.

5)     Using the Send/Receive Status Window – whenever a send/receive operation is triggered you have the option of viewing its progress using the Send/Receive Status Window (see Inset Fig 3). The Status Window is set to a default-open condition in the Tools-Options-Messages dialog. If you set the Status Window to be closed you can open it by single-left-clicking the Send/Receive Status icon on the extreme lower left side of the screen. Note, clicking the “close window X” on the upper right side of the open Send/Receive Status Window will close the window but will not interrupt the send/receive. To cancel the Send/Receive operation, click the “Cancel X” next to each progress bar (see Classic Mail - Send/Receive Status).

6)     Selecting a Channel – display a different Channel by left-single-clicking on any Channel tab.

7)     Selecting a User Assigned Channel Homepage – to display the user defined homepage for any Channel left-double-click on Channel tab. Note: you can assign any URL to a Channel Homepage. Also note that there is no default homepage assigned, so this feature will not display any page until you set one – see 8 below.

8)     Assigning a Channel Homepage – You can assign a personal homepage for each Channel. To do this first select a Channel. Then left-click on the Edit Channel icon on the Channel tool bar. Enter the entire URL into the URL field and click OK.

9)     Create Email Topics and Event – “Creating an Event” is the process of placing different types of data in one or more StratoVista Channels as a Topic. Using email to do this is very easy and powerful. Simply float your mouse pointer over any email in your Inbox (or an email in any other folder) and click and hold your left mouse button down as you drag the email to any one of the Channel Tabs and then release the button. When you do you will see the Email Event Creation Tool. Accept the default settings by clicking OK to start the processing.   The default settings can be changed to perform a variety of operations. For information on the different options that can be set see the "Create Email Event Tool" image below which includes descriptions for each operation.

 

 

 

 

Using the Browser

(Show Me the Video)

 

 

StratoVista contains a full featured browser that shares the Preview Window at the bottom of the screen with other functions such as email and Event viewing. You can switch the Preview Window to “browser mode” at any time by selecting the Homepage button on the left side of the preview window. Clicking on the Homepage icon will return you to the StratoVista Homepage where you’ll find a number of useful tools. By the way, you can also assign your own home page to any Channel or Topic as you wish. Go here for instructions on how to assign a personal homepage to a Channel and here to assign one to a Topic. The following is a list of features and functions that you will find in the browser:

 

1)     Browser Navigation – the browser navigation buttons provide the standard controls found on all browsers including the Back, Home, Reload, and Forward controls.

2)     Browser Window Controls – The browser window controls permit you to change the size of the Preview Window (the browser window). The icon on the left closes the window, the one in the middle makes it half screen, and the icon on the right opens it to its full extent. 

3)     Create Website Event – you can easily add a link to any Webpage to your Channel time-line. This can be done in several ways. First, float your mouse cursor over the “Create Website Event” icon, click and hold the left mouse button, and then drag the cursor to anyplace on the Timeline. Release the mouse button where you want the Link Event to appear. The link you just created will take you to the Webpage with a single left-click. You can perform the same drag and drop operation on any hyperlink text in the webpage – float the mouse cursor over any linked text and drag and drop it to any location on the Timeline. If you prefer you can perform exactly the same operations using a stand-alone browser (i.e. Firefox or Internet Explorer). In this case you can drag and drop the link from either the browser’s URL field or from hyperlinked text within the Web documents.

 

Finally, you also have the option to cache any Webpage to StratoVista’s local database. This means that when you click on the created Web link you will have access to the Webpage even when you’re not connected to the Internet. This provides a useful capability especially when you’re traveling. For example, you can cache a map from Google Maps and open it when you’re in a plane, train or car when you don’t have an Internet connection. To do this, simply hold down the Shift-Key when you perform these same drag and drop operations described above.

  

4)     RSS Auto-detect and Subscribe – this feature automatically scans each Website that you visit and finds RSS links in that page. This button will only appear if there is an RSS link on the current page. By clicking on it when it does appear, you will see a list of the sites and you may automatically subscribe to any one of them by clicking on one or more of them in the list. For more information on managing RSS feeds go here.

5)     Google Web Search – this is the standard and familiar Google Search box. When you enter text for a search it will search the Internet (not the contents of StratoVista) and return the search results in the browser.

6)     Open Page in External Browser – click this icon to open the currently displayed in an external browser (the page will open in the default browser set in your Windows settings).

7)     Using Quick Links – quick links provide single click access to a wide variety of useful and important Websites, including Google Web Services sites (which we will explore later in the chapter on publishing) to travel, shopping and, of course, the Social Links on the lower right side of the window.

 

More on Creating and Editing “Events”

(Show Me the Video)

 

Events are data elements that are organized on Topic Timelines. They can consist of almost any data type (emails, notes, appointments, bookmarks, files etc.) . We’ve previously discussed how to create Email Events and Website Events with drag and drop ease. But there other ways to add Events to the Timeline that builds on this powerful feature. The following is a list of features that you can use to create and edit Events.

 

1)     Email Events – for information about Email Event creation go here.

2)     Website Events – for information about Website Event creation go here.

3)     Document and File Events – StratoVista provides you with the power to organize your application files side-by-side with related emails, appointments, notes etc. Let's say you have a meeting scheduled next week where you are planning to present a Power Point presentation. You set up an Appointment Event (see 4 below) in StratoVista to remind you of the meeting time and place. Now, just drag and drop the Power Point file from the file folder where you stored it to the StratoVista Timeline next to the meeting appointment.  When the day and time of the meeting arrives there will be no need to dig around trying to figure out where you put the presentation because it will be right on the Timeline where you can find it immediately. Another benefit is this. Say a week, (or a month or year) go by and someone that was at the meeting wants you to show them the same presentation again. You don't have to guess which presentation, or version of the presentation, you gave them because with a few clicks you find both the appointment and the presentation on the StratoVista Timeline in moments.  So to add any document or file (Word, PowerPoint, Text, Image etc.) simply left-click and drag and drop the file from your Desktop or file folder to the place on the Timeline where you want it to appear. When you release the mouse button an icon with the file's name will appear. The controls for this, and all other types of Events, is the same. To see a summary of the file's contents, float your mouse cursor over the icon. To open the file, double left-click on the icon. In 6 below you will also discover that, like all Events, you can also copy and move these Events anywhere on the Timeline.

4)     Appointment and Note Events – One of the most natural types of Events to add to the Timeline is an appointment. To add one simply double-left-click any where on the Timeline and the "Create an Appointment dialog" will open. Fill in the fields as desired and then click on Save & Close. The Appointment will appear on the Timeline according to the date and time that you entered. Alternatively, you may place a simple Note in a similar way by pressing and holding the CRTL-Key while you left-double-click on the Timeline. Since notes contain no time/date fields, they will appear in the same place on the Timeline where you originally clicked to open the creation window. But like all Events they both can be moved and copied to other locations (see #6 below - "Moving, Copying and Deleting Events").

5)     RSS Events – drag and drop an RSS feed to the RSS Auto-Subscribe icon on the Tools tool bar. When you do this StratoVista will treat the RSS feed like an email, and you will see a copy of each RSS feed items appearing in your Inbox. You can then treat it like any other email by creating an Event by drag and dropping it (the email in your Inbox) to one or more Channels and/or Topics. You can also use the RSS Auto-Discovery feature to find and subscribe to RSS feeds.

6)     Moving, Copying and Deleting Events – Any type of Event (Email, Webpage, Appointment, Document etc.) can be moved to another place on the Timeline by placing your cursor over the Event, left-clicking and holding and then dragging it to a new location on the Timeline. You can also make one or more copies of Events by repeating the same operation while holding down the CTRL-KEY. Copying and Moving Events can be a very useful feature. For example, suppose you made a plane reservation on January 1st and that reservation was scheduled to depart on Feb 30th. When you make the reservation an Event will automatically be created which shows the email confirmation from the vendor (assuming that you set up an Email Event for this vendor already). So now you have an email event on the Timeline on the same day and time that you received the confirmation email from the vendor (i.e. Jan 1st ,1pm). But it would also be very useful to have a copy of that email to appear on the day of the scheduled departure (i.e. Feb 30th, 4pm) as a reminder. So you can simply make a copy (or move the original) to the Feb 30th, 4pm location on one or more of the Topic timelines by drag and dropping it.

 

If you wish to delete an Event, highlight it with a single left-click and hit the Delete-Key, or use the Delete icon (highlight the Event and then single-left –click on the icon) on the Actions tool bar.

 

 

More on Creating and Editing “Topics”

(Show Me the Video)

 

Topics are collections of Events arranged on either or Timeline (Gantt chart), Calendar or a weekly Day Book, depending on the display format that you choose. You can instantly switch between these three mode, at any time, using the three icons found on the Channel tool bar (the Timeline, Calendar and Day Book views). Topics are, are in turn, arranged into larger groupings called Channels.

We’ve previously discussed how to create Email Events and Website Events using the drag and drop method. If you’ve tried this you will know that the first step in this process is to create a Topic onto which the Events are arranged. We will review those steps here and show you other ways to create, as well as edit ,Topics. Also, keep in mind that you can make multiple copies of each Topic and place them in as many Channels as you like. All of the copies of each Topic will be updated simultaneously any time you make a change to any one copy.

 

1)     Creating a Topic using an Email – whenever you create an Email Event a Topic is created automatically at the same time (see Creating Events) . The name of the Topic is derived from the email and the senders email address is automatically entered into the Topic’s contact data

2)     Creating a Topic using a Webpage – to create a Topic from a Webpage place your cursor on either the “Create Web Event” icon, the URL in an external browser, or a hyperlink within a Webpage. Then left-click and hold your left mouse button and drag it to one of the Channel Tabs and then release the mouse button. The name of the Topic is derived from the Webpage’s URL and the URL is automatically entered into the Topic’s contact data.

3)     Creating a Topic using a Contact - we've seen how creating a Topic automatically generates a contact. It's also possible to use a contact to create a Topic. If you've created contacts manually or imported contacts from another application like Outlook or Thunderbird you can turn them into Topics using the Associate function. To do this, first select the Channel where you want the new Topics to appear by clicking on that Channel's tab to open it. Then open the Associate icon on the Contacts Tool Bar by left-clicking on it. A dialog will appear listing all of the contacts in your database that do not yet have a Topic associated with them. Select one or more Topics by checking-off the box to the left of it using a single left-click and then left-click "Associate". In a few moments a Topic will appear with the same name and contact data as the original contact used.

4)     Creating a Topic Manually – so far we’ve explored how to create a Topic by using Emails, a Webpage or a contact as the starting point. But you can also create a Topic manually. Before you can do this, however, you need to select and open the Channel where you want the new Topic to appear. Do this by left-clicking on any Channel tab. Now, with the Channel open, left-click on the Create Topic icon. When you do you will see the Create New Topic dialog shown below. You need to at least enter a name and then click "OK". The new Topic will now appear in the left column of the Timeline. Topics and Contacts are interdependent data types. Whenever you create a Topic, a matching Contact will also be created. When you edit a Topic, those changes will also take place in the corresponding Contact. For more information about Contacts go here.

5)     Assigning a “Homepage” to a Topic – you can assign your own homepage to each Topic. To do this, enter a Web address in the "Web page" field of the “Create new topic” window below and click OK. Once the homepage has been assigned to the Topic you can open the page by single left-clicking on the Topic Control icon.

6)     Editing Topics – open the Edit Topic dialog shown below by double left-clicking on the Topic Control icon, then click on the “Edit Contact” icon on the top left of the window. Click OK to save the changes and close the window.

7) Copying Topics Between Channels       – to copy a Topic to another Channel left-click and hold on the Topic Control icon and drag and drop it on another Channel Tab.

 

 

 

More on  Creating and Editing “Channels”

(Show Me the Video)

 

 

Channels are collections of Topics. StratoVista come preconfigured with dozens of Channels (Family, Friends, Employees, Travel, Shopping etc.). You may choose to use these Channels or you can create new ones of your own. You will also notice that we’ve grouped the Channels together in “families” that we call Stations. The idea is to put Channels together to create logical environments of Channels that are related. For example, we group the "Family" and "Friends" Channels, along with others, in a Station called "Home". We grouped "Employees" and "Consultants" in another Station called "Work". We’ve done this to provide you with a convenient starting point, but you can rearrange different Channels in different Stations in any manner you like, or you can create a new Stations of your own. The other important thing to understand is that you don’t have to choose to place a Channel in one particular Station. An exact copy of any Channel can appear in as many Stations as you wish. We will discuss Stations in more detail in the next section. For now, let’s look more closely at how to create and edit Channels.

 

1)     Creating a Channel Using an Email – left-click, hold and drag and drop an email from the Inbox (or any folder) to the Channel Creation Wizard icon on the Channel Tool Bar. A “Create new channel” dialog will appear. Enter the desired name for the Channel (the default name will match the name sender of the email). You can then enter an address in the URL field if you wish to assign a homepage to this Channel. Finally you can accept the default icon or change it to any image you prefer by clicking on “Change” and then selecting the new image from your files. When you’re done click OK. The new Channel will appear next to the other Channel Tabs on the right top-side of your screen. StratoVista assumes that if you created a Channel that you intend to place at least one Topic in that Channel so it will automatically open a “Create a new e-mail classification rule" dialog.  This tool allows you to create both a Topic and email Events inside the new Channel. For more information about how to use this tool go to "Create Email Topics and Events".

 

2)     Creating a Channel Using a Webpage - left-click and hold and drag and drop the Create Website Event icon to the Channel Wizard icon on the Channels Tool Bar. A “Create new channel” dialog will appear. Enter the desired name for the Channel (the default name will match the name of the Webpage). If you wish to assign a personal homepage to this Channel, enter an address in the URL field. Finally, you can change the default icon to any image you prefer by clicking on “Change” and select the new image from your files. When you’re done click OK. The new Channel will appear next to the other Channel Tabs on the right top-side of your screen.  StratoVista assumes that if you created a Channel that you intend to place at least one Topic in that Channel so it will automatically open a “Create a new e-mail classification rule" dialog.  This tool allows you to create both a Topic and Events inside the new Channel. For more information about how to use this tool go to "Create Email Topics and Events".

 

3)     Creating a Channel Manually – to create a Channel without the use of an email or a Webpage, click on the “New Channel” icon on the Channel Tool Bar. A “Create new channel” dialog will appear.Enter a name for the Channel and enter a Web address in the URL field if you wish to assign a personal homepage to the Channel. 

 

4)     Editing Channels click on the “Edit Channel” icon on the Channel Tool Bar(note: his icon will only be illuminated when you’re in - i.e. when you’ve selected - a Channel).  A “Create new channel” dialog will appear.. Change the "homepage" of the Channel by entering or changing the Web address in the URL field. Be aware that default Channels (ones which come preset in StratoVista) can have their URL field and their icon changed, but not the Channel name. However, all fields in user created Channelscan be edited, including the Channel name.

 

5)     Moving, Copying and Deleting Channels – moving and copying Channels between Stations will be covered in the “Creating and Editing Stations section below. To delete a Channel, select it and left-click on the Channel Deletion icon on the Channel Tool Bar.

 

 

 

 

The “Compass”, a Special Type of Channel

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The Compass is a special type of Channel. It provides functions not found in other Channels. The best way to describe the Compass Channel is as a “Channel of Channels”. The idea is to provide you with a place to collect the most important Topics from all of the other Channels and place a copy of them in one place. But the Compass Channel does more then that. The problem with placing all of your important Topics in one place is that you may have a lot of them and so the Compass would quickly get pretty crowded, and therefore not be very useful. So, the Compass provides a “time-filter” element that lets you narrow the number of Topics displayed in any one point in time. For example, let’s say you assign ten Topics from other Channels to the Compass Channel (we will show you how to do this a little later). The Compass will not display all ten, but only those Topics which contain Events on their timeline that are within one month (this is a default setting which can be changed in Options) of the current day. So let’s say that today is Jan 1st and four of the ten Topics do not have any Events (emails, appointment etc.) on the timeline between the dates of December 1st and February 1st (i.e. plus or minus 30 days from the current Jan1st date) then those Events will not appear on the Compass. But suppose one of these four “invisible” Topics has an appointment on February 2nd – the next day. On January 2nd this Topic will automatically appear. Other Topics will disappear when there’s been no activity (no Events) for 30 days. So the Compass Channel provides a daily snapshot of the most important Topics (the ones you decide are important) andthose that are active within the time range that you set. If there is no activity, the Topic disappears from the Compass Channel (it does not, of course, disappear from its original Channel – the source Channel - however). When there is new activity (i.e. a new email is received), or an appointment comes within the time-range, the Topic automatically reappears in the Compass Channel.

 

To add a Topic, from any other Channel, to the Compass select the Topic (by single-left-clicking anywhere in the Timeline of the chosen Topic. Then single-left-click on the 'Add to Compass" icon on the Topic tool bar. That’s it, if you now click on the Compass Channel tab you will see a copy of the Topic (assuming there are active Events within the time-range). The Topic will remain active on the Compass until you deactivate it. To do this, simple select it again and then click on the Compass icon as described above. Again, remember that the Topic will only appear in the Compass Channel if there are Events present within the chosen time-range (default is 30 days). To change the time range go to the Tools pull down menu, choose Options and then click on the Compass, select the desired time interval and then click OK.

 

Creating and Editing “Stations”

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A Station is a collection of related Channels and Events.StratoVista is preconfigured with 8 Stations.

The default Station is called “StratoVista”. The other seven are People. Places, Home, Work, School, Community and Play. Each one of these Stations is configured with related Channels. For example, the “Home” Stations has Channels which you would normally expect to use while you're working from home like Family, Friends, Shopping etc., whereas the “Work” Station has Channels called – Employees, Consultants, Customers etc. These groupings are only meant as starting points, however, because you can put any Channel, in any Station, with a few clicks of your mouse.

 

1) Switching to a different Station - you can instantly  switch between Stations. To do so go to the Station Tool Bar and click on the down-arrow, then select the Station from the list. You can do this at any time, for example switching between your Work Station when you are in the office and the Home ‘station when you’re at home. Regardless of which Station you move to, all of your information and settings are saved so you can come back to them immediately. Also, when you share a Channel between one or more Station, the changes made to the Channel in any one Station is made to the Channel in all of them – there is in fact only a single Channel, which can simply appear in one or more Stations.

2) Creating a New Station – to create a new Station go to the Station tool-bar and click on the down-arrow. Scroll down to the end of the list of Stations until you find “Manage Stations” and click on it. When you do a Manage Stations window will open which allows to to edit or create Stations.  Click on the New button. The name “New Station” will be automatically placed in the field. You may accept or change this name by typing over it (you can only use a Station name once). Then select the Channels in the “Available Channels” list that you want to appear in this Station. To add a Channel click on the right arrow and the Channel will move from the left (Available Channels list) to the right “Show These Channels” list. To remove a Channel from a Station click the left facing arrow to move the Channels to the left back to the Available Channels list. Click OK and your new Station will be saved.

3) Edit a Station – Editing Stations is done in the same way as described above except you need to select the Station from the Manage Stations pull-down before moving Channels to the right or left.

 

 

Creating and Editing Contacts

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StratoVista is equipped with two powerful contact management features that use two separate but interconnected components. The fist one is a contact manager that provides all of the features that you would expect from a full-feature contact management system including the ability to add, edit, import, sort and if you wish, share your contacts with others. To access your contacts click on the Contact List icon on the Contact Too lbar . Alternatively, you can click on the Contact List icon in the Folder List and the same window will open.  

 

The other contact management component is one we’ve already discussed – the Topics feature. There is an interelationship between contacts and Topics in StratoVista. Each time you create a Topic, you automatically create a new contact in the Contact List described above (creating a Topic from a contact is also possible – see the Contact Associate function). Or to put it another way, every Topic has a contact data set embedded in it along with all of the other information contained in a Topic (such as emails, Web pages, appointments, etc.). As we’ve already seen, when you create a Topic, some of the fields (name, email address, web address) are filled in for you based upon how the Topic is created (i.e. drag and dropping an email). On the other hand a contact can also be a stand-alone data set (contains only the contact information in a conventional format, but not the other data that would be contained in a Topic). This capability permits StratoVista to import and export contacts from and to other, more conventional, contact management applications. Before you can use the Contact Tool Bar features described below, you must first single left-click on the View Contacts icon on the Contacts Tool Bar. This will open the contact list which will appear in place of the email list. Once this done all of the icons on the Contacts Tool Bar will become active.

 

For more about the relationship between contacts and Topics go here.

1)     Create Contacts (and Topics) Using Emails - this is the same operation used to create Topics and Events. For more information go here.

2)     Importing Contacts From Other Applications - the contacts importation process is part of the setup procedure or you can import contacts at any time using the Import operation found on the Tools pull-down menu.

3)     Creating Contacts Manually - single left-click on the New Contact icon on the Contacts Tool Bar to open the Create Contact Dialog . The dialog has seven tabs along the top - Summary, Personal, E-mails, Phones, Addresses, Instant Messengers, and Links. Left-click on each tab to open it. When you've complete filling in the fields (only the "File as" field is required) left-click "OK"  to save and close the dialog.

4)     Creating a Topic using a Contact - we've seen how creating a Topic automatically generates a contact. It's also possible to use a contact to create a Topic. If you've created contacts manually or imported contacts from another application like Outlook or Thunderbird you can turn them into Topics using the Associate function. To do this, first select the Channel where you want the new Topics to appear by clicking on that Channel's tab to open it. Then open the Associate icon on the Contacts Tool Bar by left-clicking on it. A dialog will appear listing all of the contacts in your database that do not yet have a Topic associated with them. Select one or more Topics by checking-off the box to the left of it using a single left-click and then left-click "Associate". In a few moments a Topic will appear with the same name and contact data as the original contact used. 

5)     Editing Contacts - single left-click on the Edit Contact icon on the Contacts Tool Bar to open the Edit Contact Dialog . The dialog has seven tabs along the top - Summary, Personal, E-mails, Phones, Addresses, Instant Messengers, and Links. Left-click on each tab to open it. When you've complete filling in the fields (only the "File as" field is required) left-click "OK"  to save and close the dialog. You can also edit contacts using the Edit Topic dialog by double left-clicking on the Topic Control icon, then click on the “Edit Contact” icon on the top left of the window. Click OK to save the changes and close the window.

6) Importing and Exporting Contacts to Google Gmail - StratoVista allows you to quickly and easily import and export contacts to Google Gmail. Click on the Contacts Synchronize icon on the Contact Tool Bar.  The Contact Synchronize dialog will appear. You then have the option to either import, export or both (synchronize) to and from StratoVista and Google Gmail. Left- click "Start" to begin operation.

 

 

 

 

 

 

Managing RSS Feeds

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What is an RSS Feed? RSS (Rich Site Summary) is a format for delivering regularly changing Web content. Many news-related sites, weblogs and other online publishers syndicate their content as an RSS Feed to whoever wants it.

 RSS solves a problem for people who regularly use the Web. It allows you to easily stay informed by retrieving the latest content from the sites you are interested in. You save time by not needing to visit each site individually. You also ensure your privacy, by not needing to join each site's email newsletter. The number of RSS sites has exploded in past two year. Now, most large news and blog site offers RSS feeds

 

What do I Need to do to Receive and Read an RSS Feed? Normally you would need a specialized piece of client software called a RSS Feed Reader or News Aggregator, which allow you to grab the RSS feeds from various sites and display them for you to read and use. But with StratoVista you can easily capture organize and read RSS feeds without any additional software.

 

StratoVista’s RSS Tools StratoVista provides powerful and easy to use tools to collect and organize your RSS feeds, just like you can with emails, websites and the other data types we've discussed. Every time you subscribed to a RSS feed you are requesting that an article or document be sent to your Inbox. Depending on the source, you may receive a feed once a month or once an hour and anything in between. Once you receive the feed you can organize it in exactly the same way that you do emails. Simply drag and drop it to a Channel to create a new Topic for that specific feed or group them together under a single Topic based on, well, the topic of the feed.

Let’s look at how easy it is to subscribe to an RSS Feed in StratoVista. Anytime that you open a page in StratoVista’s browser, it will automatically search for RSS feed links on the page. If StratoVista finds any it will indicate that one or more have been found by placing an RSS feed icon at the right of the URL window at the top of the Browser (see "RSS Feed Subscription Tools" below). Left-click on the Autodiscovery icon to see a list of the RSS feeds that StratoVista found. To subscribe to one of the feeds simply left-click on it. The other way to subscribe to a feed is to drag and drop the RSS icon from the Webpage (there will always be an RSS icon on any Webpage that can be subscribed to) directly to the RSS Feed Subscription icon at the top of the screen on the Tools tool bar.

After subscribing to an RSS feed you will find it listed in the send/receive list and you can also see a list of all of your RSS feeds by clicking on the RSS feed list icon in the RSS Feed Folder in the Classic Mail layout.

 

 



 

Search Tools

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There are four tools provided in StratoVista (see Search Tools below) to help you search for data quickly and easily:

 

1) Quick-Search - can be found on the top-right of the screen. Simply enter a text in the Quick-Search and hit enter. StratoVista will search all of your emails (in all of your folders, including the Deleted Items folder) and display the results. You can then perform any functions with these emails including creating Events.

2) Multi-Search – when a simple text search won’t due you can do a much more complex search using this feature. This can be done in two ways. First you can select the Search icon from the Tools tool bar at the top-center of the screen. Select either to search emails or contacts and then Search Window (see Figure 12) will appear. Select the parameters that you wish to search using the pull-downs on the left side of the window and then fill in the fields that appear to the right. To start the search left -click on “Find”.

3) Multi-Search Drag and Drop - The second method of conducting a Multi-Search is to drag and drop any email onto the Search Filters icon at the bottom of the folder list on the left-bottom of the screen. When you do this a similar search window will open like the one described above, except the parameters (data, sender, subject etc.) are filled in for you based on the email that you selected.

4) Google Search – the familiar Google Search Box is provided above the Quick-Links area on the top-right of the StratoVista Homepage. If you don’t see the homepage in the Preview Window, click on the Homepage icon to open it.

Use the Google search to find stuff on the Web. Simply type the text in the box and hit enter. The results will be displayed in the Preview Window. 

 

 

 

Publishing

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Understanding the Publishing Feature

 

Now that you’ve used StratoVista to collect and organize your information on your PC, let’s look at StratoVista’s Publishing feature that let’s you put some or all of that information on the Web. Before we start exploring the Publishing feature in detail let’s take a broad look at what it’s designed to do. While you read this you’ll see some terms and descriptions of features that you may not be familiar with yet – but don’t worry about it. We’ll dig into each of them later in this chapter.

 

 

With StratoVista’s Publishing feature you don’t have to decide between a desktop-based information solution or a Web-based “cloud solution. StratoVista lets you have the best of both worlds. And when you use StratoVista to “publish” your information, you don’t necessarily have to share it with anyone. You can publish your information to a site where only you have access to it. For example, let’s say that you want to access your StratoVista appointments from your cell phone. StratoVista enables you to easily publish them to the Google Calendar's free Web site. Since Google Calendar is a Web based service, once you’ve publish your appointments there you can access them with any cell phone, PDA or computer equipped with a Web browser. Google Calendar is a secure, password protected site so only you, or people you invite, will have access to these appointments. But this is more then just about appointments because, not only can you publish your appointments to Google Calendar but you can also publish emails and notes as well. So you can combine related information in a StratoVista Topic and then have that same data appear on a separate Google Calendar with the same name as the Topic. For example, let's say you have a very important client called the Acme Company. You arrange all of the emails from Acme in a single Topic, called Acme. You add all of your appointments and notes on the same Topic. Then with a few clicks of your mouse button you can create a corresponding calendar on Google Calendar with the same data and the same name as the Acme Topic. Every time you receive a new email or add a note or appointment in StratoVista, the Google Calendar is automatically updated.  

 

If you choose to, you can use StratoVista's publishing feature to share some of your information with your friends and family. For example, let’s say that you want to share your photos from a recent vacation with a select group of people. Simply setup a Topic in StratoVista, let's call it Summer Vacation. Next drag and drop your photos to this Topic. Then with a few mouse clicks StratoVista publishes these photos to the Google's free Picasa Web site. Invite as many friends as you want. Or, an another example, there may be some information that you want to share with the world. StratoVista can just as easily help you create your own blog by publishing your notes on Blogger. The other cool thing about the way we’ve setup our publishing feature is that, once it’s “live”, StratoVista continuously updates the information. In the case of the photo sharing, let’s say you had 10 “photo Events” on the time-line when you first set it up. Those ten will be shared with your friends. But then, a day or a week, later you want to share another twenty photos. All you have to do is drag and drop them to the same time-line and they are automatically shared with the same people. The same applies to the other examples above. Add an appointment, or a note, and they automatically update Google Calendar or Blogger respectively. So the publishing feature is a “set and forget” type of function. It keeps publishing the information base on the parameters that you set until you tell it to stop.For our user’s further convenience we’ve provided direct links to all of the Google Services on our Quick-Links tool bar in the browser homepage.

 

The other thing that you need to understand about the Publishing feature is that, while it can publish any type of data, the capabilities of the Web site that you are working with usually have limitation. For example, StratoVista can publish emails, appointments and notes to Google Calendar, because Google Calendar accepts those data types. But Google Calendar does not (yet) accept other data types like documents. On the other hand, Picasa accepts almost any image type, but not emails, notes etc. So StratoVista’s Publishing feature was setup with this in mind. So when, for example, you want to publish a certain data type - a note for example - StratoVista will only provide the “target” Web sites as options that will accept notes. The other services will not be visible.  We'll see more about how this works later in this chapter.

 

What are Google Services?

 

Google is the company that brought you the most popular search engine on the Web. Since then it has greatly expanded the Web based services that they provide. All of their services have one thing in common - they’re free. We’ve focused on integrating this version of StratoVista with most of these Google Services. We don’t support all of them yet because Google is still working on some of the code, called API’s, required to integrate StratoVista with these services. YouTube is one example of a Google Service that is not yet supported for this reason. But we’re planning to support it and others in the future. In the future we will also be adding bi-directional data transfer for some of these sites as well.

 

Finally, there is an ever-growing number of useful service Websites beyond the ones provided by Google and in the future we will be adding support for many of them. In this way StratoVista users will be able to choose one or more among multiple vendors for services and switch between with a few mouse clicks - with no concern about losing or having to transfer data from one site to another. 

 

Getting Started with Publishing Using the Events Summary Floating Tabs

Each time you create an Event by dragging and dropping an email to a Channel Tab you also place copy of that same Event in the Events Floating Tab labeled, logically enough, “E-mail excerpts”. The same thing occurs to all the different types of data that you place on any of the Topic Time-lines. StratoVista sorts them out by data-type and places them in one of the nine Floating Tabs (Appointment, Emails, Notes, Web-Links, All Files, Documents, Photos, Music and Videos). This sorting function serves two purposes. First, it provides a summarized list of al of the Events of a specific type in a compact list - it gives you another easy way to find what you're looking for when you want it. Second, the sorting function prepares each Event type to be published. The need for this, as we’ve described previously, is driven by the limitations of each target Web Service (to which you are publishing) to handle only certain data types. So, sorting the various types of Events is an essential first step in the publishing process.

 

To see the content of any of the Events Summary Floating Tab simply float your mouse button over it and it will open. The list of Events shown in the window may be sorted by title, date or topic in ascending or descending order, just like in an email folder. To close the Floating Tab simply move your mouse button away from it and it will scroll off the screen to the left.  To keep the window open, or make it part of a split-screen, click through the three options on the Window Control icon on the top-right of the window.

 

The Events that are shown in the Events Floating Tabs can either be the ones from a selected Topic or from all of the Topics in the entire Channel. To see only the ones from a single Topic, left-click once in any one of the Time-line Grid boxes, then open the desired floating tab. You will see the name of the Topic and the Channel listed in the upper left side of the floating tab when you open it. To open the Events for the entire Channel (i.e. all of the email Events from all of the Topics in a Channel) left-click once on the Channel tab, and then open the floating tab. Again the text on the upper left side of the tab with verify that you are seeing all of the Events for the entire Channel.

 

 

 

 

Publishing to Google Services

When you’re ready to publish the information in the Floating Tab click on the Publish Button on the top-left side of the window. The first thing StratoVista will do is to check for a valid Google Services account. If you registered for a new Google account during StratoVista's initial setup process, or if you’ve entered a Gmail account in the Account Manager, that’s all you need to do, because StratoVista will have already automatically setup up your Google Service account. You should see a message indicating that StratoVista is validating your account. If you haven’t setup a Google account in StratoVista yet, it will give you the option to setup a new one or configure the existing one. If you click cancel it will take you back to the previous screen because it is not possible to publish your content without a valid Google Account. After StratoVista finds a valid account it will open the Publish an Event window. The Publish feature will publish all of the content (emails, appointments etc.) in the previously displayed Floating Tab to the selected “Available Service”. Depending on the type of content that you wish to publish you will see one or more services in the left column. Select one or more services by clicking on the desired actions using the provided radio buttons. Then, when you're ready, click OK to publish your content to the selected Website. Each one of Google's Services has a unique interface and settings page. The following sections will walk you through each one of the Google Services supported in this version of StratoVista and familiarize you with some important details that will help you make the most of your publishing experience.    

 

 

 

 

Now let’s take a few minutes to take a tour of the Google Services that are supported by this version of StratoVista: 

 

Gmail  – is an online Google email service that provides powerful Web-based email features and, just as importantly, over 7 gigabytes of free email storage. Click on the Google Mail button located on the Quick-link panel, on the homepage, to open Gmail. This will open the Gmail login screen. Enter your username and password and click the sign-in button.

 

 

Then you will see the main Gmail screen open inside the StratoVista browser window as shown below (screen shown is in full-screen window control). Now click on "Settings" link in the top-right side of the screen. The settings screen is also shown below. Make sure one of the "Enable POP" options are selected as shown. Review the other settings and then click on "Save Changes". Note: POP need to be enabled in order to successfully send and receive emails using Gmail in StratoVista. 

 

 

Google Calendar provides a great online companion to StratoVista whether your running StratoVista in the Timeline or Calendar mode. If you already have a Gmail account (as described above) then you will automatically have a free Google Calendar account setup for you. To open Google Calendar in your StratoVista browser left-click on the Google Calendar button located on the Quick-link panel, on the homepage. Enter your username and password (the same one that you used to setup Gmail) and the Google Calendar page will open (shown below).  There are no setting changes required for Google Calendar to work, but you may want to check them anyway. To do so left-click on the "Settings" link in top-right of the Google Calendar screen.

 

You have the option of either publishing a single Topic or all the Topics on an entire Channel to Google Calendar.  Most of the Events that you create on the Timeline (email, appointments, and notes) will appear on Google Calendar however, some of the Events (documents, images etc.) will not appear because they are not yet supported by Google Calendar. Google Calendar will probably be one of the Web service you use the most because it enables you to access your most important emails, appointments and notes using any device equipped with a browser including cell phones, PDA’s and from other PC. You have the option to generate an individual Google Calendar for each Topic or Channel or you may choose to include all of your Events from all of your published Topics or Channels on a single “merged” calendar.   

 

 

Google Docs – allows you to create and share documents. For example, if you’re a Microsoft Office fan you can drag and drop your files to a Topic in StratoVista and then share them with your colleagues using Google Docs, which provides password protected access to them. No Microsoft Office? No problem. Google Docs provides you with all the tools to create and share documents (even on your mobile phone) without Office or any other document creation product - when you're online or offline. Google Docs provides a full suite of document creation and editing tools that are compatible with Word, PowerPoint, and Excel. It even enables collaborators to share changes to a single document in real time, and your files are stored securely online – all for free! Each user has a combined limit of 5000 documents and presentations and 5000 images and Each user has a limit of 1000 spreadsheets. For more information about storage limitations in Google Docs go here. For more information on how to use Google Docs while offline go here.

 

If you already have a Gmail account (as described above) then you will automatically have a free Google Docs account setup for you. To open Google Docs in your StratoVista browser left-click on the Google Docs button located on the Quick-link panel, on the homepage. Enter your username and password (the same one that you used to setup Gmail) and the Google Docs page will open (shown below).  There are no setting changes required for Google Docs to work. To check your Google Doc settings left-click on the "Settings" link in top-right of the Google Docs screen.

 

You have the option of either publishing all of your documents placed in a single StratoVista Topic or all the Topics on an entire StratoVista Channel to Google Docs.  Only document type Events (Word, Power Point, Excel etc.) that you place on the StratoVista Timeline will appear in Google Docs when you publish the Topic or Channel to Google Docs (Google Docs does not support other data types like Appointments and Emails).

 

 

 

Picasa - provides a great way to share your photos with friends and family online. The best part is that StratoVista makes adding new photos to your online Picasa folders so simple that anyone can do it. There's no complicated upload dialogs - just drag and drop your photos to the Topics or Channels of your choice and you're done. You also don't have to worry about monthly fees or requirements to buy an minimum number of photos like you find on many similar sites - the Picasa service is completely free. 

 

 If you already have a Gmail account (as described above) then you will automatically have a free Picasa account setup for you. To open Picasa in your StratoVista browser left-click on the Picasa button located on the Quick-link panel, on the homepage. Enter your username and password (the same one that you used to setup Gmail) and Picasa will open (shown below).  There are no setting changes required for Picasa to work, but you should check them. Picasa's default settings assume that you want to share your photos with the entire Picasa community. If you prefer to narrow the availability to a smaller group (like your family) you should change your settings accordingly. To do so left-click on the "Settings" link in top-right of the Picasa screen (as shown below).

 

You have the option of either publishing a single Topic or all the Topics on an entire Channel to Picasa. Picasa will only accept image type data, so you won't be able to publish things like emails and documents. Use the other Google Services described in this chapter to publish these other data types.  You have the option to generate an individual Picasa online folder for each Topic or Channel or you may choose to include all of your photos from all of your published Topics or Channels in a single “merged” online folder.   

 

 

 

 

Blogger StratoVista lets you use your notes and Web-links to create a personal or company blog. What's a blog? A blog (or Weblog) is essentially a personal online journal. The subject of your blog can be anything from a family vacation to a chronicle of your expertise on world events. Once you setup Blogger all you have to do is simply add a note on the StratoVista Timeline and this information will be automatically added to Blogger. Have a lot of stuff you want to expound on? No problem, you can setup a new blog for each of any number of StratoVista Topics or Channels. And there's even more to it then that! Remember the lesson above that described how to use StratoVista to upload your photos to Picasa? Well, you can also add slideshows of those photos to Blogger with a few clicks. So now you can create multimedia presentations of your holidays, vacations, company events and more.  We'll show you how to add photos and other data to Blogger in the next chapter, "What's a Mashup and How do I Make One". But first let's look at how to setup Blogger.

 

Before you can publish content from StratoVista to Blogger you need to setup at least one blog.

If you already have a Gmail account (as described above) then you will automatically have a free Blogger account setup for you. To open Blogger in your StratoVista browser left-click on the Blogger button located on the Quick-link panel, on the homepage. Enter your username and password (the same one that you used to setup Gmail) and  Blogger will open (shown below).

 

The next screen will ask you to fill-in a display name for your blog. Do so and then click "Continue". On the next screen click "Create Your Blog Now".

 

 

 

Then you will be asked to provide a name for your blog, which will define a Web address called a URL. Then select a template that will provide a look and layout for your new site. Don't worry about which particular one to select now, you can always come back and change it at any time later. Thent click on "Start Blogging" and you're done. 

 

 

 

Now that you've setup a blog on Blogger you're ready to publish your notes from StratoVista to it. Go to one of your Topics and create a note on the Timeline of your Topic. Then select the Notes Floating Tab and click on the Publish Button. Select Blogger from the Available Services column on the left of the publish window. You will see that StratoVista has automatically filled in your Google account information and the name of the Blog that you just created on Blogger. Check the "Publish content" box and click "OK". That's it! Now go back to your blog to see your note posted on your blog.   

 

 


 

What's a Mashup and How do I Make One

The term "mashup" is used to describe a website that combines data elements from other websites.  Blogger is a Google site that allows you to combine data elements from other websites to produce a very rich Web experience. And what's equally important, using StratoVista makes the process so simple to create and update, that anyone can do it.

To start, follow the instructions in the Picasa section above and publish some of your photos to an online Picasa Web album. Next, follow the instructions in the Blogger section above to create a blog and publish a note on Blogger. Now let's look at how you can combine the photos on Picasa with you blog on Blogger to create your first mashup. First, log into your Blogger account and open the "Dashboard", then click on "Layout".

 

Now select "Add a Gadget". When you do a "Gadget Window" will open. Scroll down and select "Slideshow".

 

 

In the "Configure Slideshow" window select "Picasa Web Albums" and "Album". Then enter your Blogger username (which should be the same username as your main Google Gmail account username). When you do, Blogger will pull-up all of the albums in your Picasa account. Use the album pull-down to select the album that you want to add to your Blogger site. If you want your album to open in a new window, check the last box and then click "Save". 

 

That's it. Now open your blog on Blogger. You will see your Picasa photo album on your blog playing frame by frame. To open it to see the photos in full size, double click on the slide show.

 

Blogger allows you to add a large number of other "Gadgets" from other sources. Everything from RSS feeds to mapping data can be added to your blog that enable you to create a professional looking blog. Not bad for free, huh?

 

 

Provider Appendix

 

 

Another thing to consider is that Channel are arranged in groups called Stations. For example, the Station that you see when you first open StratoVista is the default Station called StratoVista (need to fix – it’s presently called the Noah Default Station). You may choose from a variety of different preconfigured Stations (such as Work, Home, People, School etc.) or create new Stations of your own and copy and move Channels between Stations. Each Channel may appear in one or more Stations at the same time – details here.